Google Docs for Beginners

Google Docs

You can create, edit, share, and print documents with Google Docs, use templates for work, school, or personal documents. Collaborate with others in real time on your computer, phone, or tablet with anyone with a Google Account or share your document publicly.

How to use Google Docs: 5 Helpful Tips

Create and simultaneously edit text documents with your team, right in your browser.

Write reports, create joint project proposals, keep track of meeting notes, and more. All changes are saved automatically.

1. Edit and add styles to your text.

2. Work with different versions and copies of your document.

Make a copy: Create a duplicate of your document.

Download as: Download your document in other formats, such as Microsoft Word or Adobe PDF.

Email as attachment: Send a copy of the document to people. You can change the format.

Version history: See all the changes you and others have made to the document or revert to earlier versions.

Publish to the web: Publish a copy of your document as a webpage, or embed your document in a website.

3. Enhance your document by adding features.

Image: Insert an image from your computer, the web, Drive, and more.

Table: Select the number of columns and rows to create a table.

Drawing: Create pictures, flowcharts, diagrams, and more.

Link: Add a link to a webpage or a header or bookmark in your document.

Chart: Add different types of charts, or add a chart from Sheets.

Bookmark: Add shortcuts to specific places within your document.

Table of contents: Create an autogenerated table of contents that links to each heading (where you’ve applied heading styles).

4. Click Share to share your document and then choose what collaborators can do. They’ll also receive an email notification. Permissions for each level are listed below.


  • Able to Share or unshare

  • Able to Edit content directly

  • Able to Suggest edits

  • Able to Add comments


  • Able to Suggest edits

  • Able to Add comments


  • Able to view only, no other permissions

5. Collaborate with your team in real time by adding comments, propose edits or edit directly on the document.